CPA Firm Profitability

Addition by Subtraction: A Smart Way to Grow Your Firm

Colin Dunn
August 16, 2025
2
minute read

Most firm owners we speak with aren’t struggling. Their firms are profitable. Revenue is healthy. There are plenty of clients.

But underneath the surface, there’s often a familiar pattern:

  • Too many hours
  • A chaotic tax season
  • Partners and senior team members a constant bottleneck
  • A team that’s hard to find and burning out
  • And a service mix that’s evolved over time; not intentionally, but by default.

A recent Renew blog explored this theme. A key point was:

At a certain point, the firm isn’t the problem. The way you’re growing it is.

One of our members, Nicole, summed it up well:

“It’s easy to fall into the trap of offering everything. As an owner, you start thinking the next service will solve your problems. But it rarely works that way.”

Nicole nailed it.

Growth by addition (more clients, more services, more exceptions) often creates complexity. And anything complex? Partners, it lands or your desk, or your manager’s desk. That’s where leverage disappears.

It’s also where burnout begins.

Not just for you. For your team. When you try to be all things to all people, it forces your staff to jump between systems, industries, and processes. They can’t get into a rhythm. They feel like they’re reinventing the wheel every day. And when talented people spend their time doing messy, custom work with no end in sight…they leave.

But let’s be straight; burnout is a business model issue. And it’s fueling the talent pipeline problem across the accounting profession.

This is where two of our Renew business model principles, clarity and alignment, really matter.

Clarity about who your target client is. And alignment between your service mix and your long-term business model, as well as between your partners and team members.

Renew members understand that the goal isn’t to do more. The goal is to build a firm that works for you.

That starts by making the firm your #1 client. Not every client fits your model. Not every service is worth offering. You don’t owe anyone anything just because you’ve “always done it that way.” You’re allowed to change your mind.

Sometimes the most strategic thing you can do is sunset services that no longer fit — services that pull you off-model, consume high-level people’s time, or result in the CLIENT dictating the terms of the relationship.

Sunsetting is about building intentionally. It creates space for:

  • A standardized delivery approach. Aim for 90% of what you do to be standardized. It will make a huge difference
  • Room for customization in the final 10%, so it still feels personal…but without the chaos
  • Real leverage, so others in the firm can deliver, not just the managers or partners.

Before adding something new, ask yourself:

  • Is this aligned with our business model and target client?
  • Can this be delivered without high level involvement?
  • Will this help us play to win or just keep us busy?

Subtraction can be more powerful than addition.

If this resonates, let’s talk. Schedule a call and we’ll discuss where your firm is, what your pain points are, and how Renew’s approach to strategic growth can help you achieve your goals.

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